Job Description:
The Payroll Tax Analyst is responsible for managing payroll tax activities including compliance, filings, reconciliations, and issue resolution across multi-state payroll operations. This role acts as a bridge between associate and managerial levels, ensuring accuracy, compliance, and process efficiency.
Payroll Tax Processing
- Manage end-to-end payroll tax calculations for multi-state employees
- Review and validate tax deductions and system setups
- Ensure accuracy in payroll tax configurations
Tax Filing & Compliance
- Prepare and review federal, state, and local tax filings
- Handle Forms 941, 940, W-2, W-2C, and amendments
- Ensure compliance with tax regulations and deadlines
Reconciliation & Reporting
- Perform advanced payroll tax reconciliations
- Analyze discrepancies and implement corrective actions
- Generate reports for management review
Year-End Activities
- Lead/support W-2 processing and validation
- Handle corrections and amendments
- Ensure smooth year-end close activities
Tax Notices & Resolution
- Handle complex tax notices and agency communications
- Investigate discrepancies and resolve issues
- Coordinate with vendors and internal teams
Process Improvement
- Identify process gaps and suggest improvements
- Assist in SOP creation and updates
- Support automation and system enhancements
Stakeholder Coordination
- Work closely with Payroll, HR, Finance teams
- Coordinate with external vendors and agencies
- Provide guidance to junior team members
Qualifications:
Minimum Qualifications
- 4+ years of Payroll/Payroll Tax experience
- Strong knowledge of US payroll tax regulations
- Experience in multi-state payroll environment
- Hands-on experience with payroll systems (ADP, Workday, etc.)
- Strong analytical and Excel skills
Preferred Qualifications
- Bachelor’s degree in Accounting or Finance
- Experience with tax notices and amendments
- Knowledge of local taxes
- CPP certification (preferred)
Key Competencies
- Analytical thinking
- Attention to detail
- Problem-solving
- Communication skills
- Ability to handle deadlines
Additional Information:
All your information will be kept confidential according to EEO guidelines.
EEOC and Veteran Documentation
During employment, employees are treated without regard to race, color, religion, sex, national origin, age, marital or veteran status, medical condition or handicap, or any other legally protected status.
At times, government agencies require periodic reports from employers on the sex, ethnicity, handicap, veteran and other protected status of employees. The purpose of this Administrative EEO Record is for statistical analysis only and is used to comply with government record keeping, reporting, and other legal requirements. Periodic reports are made to the government on the following information. The completion of the Administrative EEO record is optional. If you choose to volunteer the requested information, please note that all
Administrative EEO Records are kept in a Confidential File and are not part of your Application for Employment or Personnel file.
Please note: YOUR COOPERATION IS VOLUNTARY. INCLUSION OR EXCLUSION OF ANY DATA WILL NOT AFFECT ANY EMPLOYMENT DECISION.
