Company Description:
Sutherland is seeking a strategic-thinking and dynamic person to join us. We are a group of driven and energetic individuals. If you are looking to build a fulfilling career and are confident you have the skills and experience to help us succeed, we want to work with you!
Job Description:
The Talent Acquisition Administrator’s role is to support and streamline our recruitment processes. Managing a variety of administrative tasks—from scheduling interviews and conducting reference checks to updating requisitions and supporting onboarding activities will all be included into the day-to-day activities of the position. Collaborating closely with recruiters, hiring managers, and other stakeholders to ensure a seamless and efficient hiring experience for both candidates and the organization will be key for the success of the role.
Different tasks and responsibilities, which characterize the role:
Duties and Responsibilities:
- Schedule interviews with candidates, hiring managers, and interview panels across multiple time zones.
- Coordinate logistical details such as meeting links, room bookings, and travel arrangements when necessary.
- Communicate interview details to candidates, ensuring a positive experience throughout the process.
- Reference Checks & Candidate Communication
- Conduct and track reference checks, gathering feedback and documenting results in a timely manner.
- Maintain regular communication with candidates, providing updates on their application status and the next steps.
- Create, update, and close requisitions in the Applicant Tracking System (ATS) or relevant HR systems.
- Monitor candidate pipelines and ensure statuses are accurately reflected for each open position.
- Assist in posting job openings on various platforms, maintaining consistency and brand standards.
- Coordinate pre-boarding activities such as sending offer letters, collecting required documents, and scheduling orientation.
- Collaborate with HR and hiring managers to ensure new hires have a smooth transition and receive necessary resources.
- Work closely with recruiters and hiring managers to optimize the recruitment workflow and address any bottlenecks.
- Provide administrative support for recruitment events such as job fairs and campus hiring initiatives.
- Participate in regular meetings with the Talent Acquisition team to share updates, insights, and process improvements.
- Maintain accurate and up-to-date records of candidate interactions, interview feedback, and reference check results.
- Generate regular reports on recruitment metrics, such as time-to-fill, pipeline status, and candidate conversion rates.
- Ensure compliance with data protection regulations and internal confidentiality policies.
- Identify opportunities to enhance efficiency in administrative tasks, implementing best practices for continuous improvement.
- Ensure all recruitment activities comply with relevant employment laws, regulations, and company policies.
- Support audits and reviews of recruitment processes as needed.
- Adhere to the work schedule.
- Achieve the set or higher key metrics and targets.
- Adhere to the rules and regulations of the company.
- Adhere to the non-disclosure agreement.
- Mark attendance accurately in the attendance tool every day, following the procedures.
- Maintain a broad understanding of the responsibilities and tasks performed by other team members, ensuring seamless operations and minimal disruption to the workflow at all times.
- Execute other lawful tasks assigned by the management, with connection to the job in accordance with his/her qualification.
Job qualifications:
- Bachelor’s degree in human resources, Business Administration, or a related field (preferred).
- 1-3 years of experience in a talent acquisition, HR, or administrative support role.
- Familiarity with Applicant Tracking Systems (ATS) and/or HRIS platforms.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace.
- Excellent written and verbal communication skills, with the ability to interact effectively with candidates, recruiters, and hiring managers.
- Strong customer service orientation, ensuring a positive experience for all stakeholders.
- Ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
- Detail-oriented mindset with strong problem-solving abilities.
- Proven track record of working well in a team setting, demonstrating flexibility and adaptability.
- Willingness to share knowledge and contribute to a supportive team culture.
- Understanding business processes and controls.
- Ability to work both independently and collaboratively within a team.
- Proficiency in German and English at a B2 level or higher.
- Strong personal working discipline and initiative.
- Punctuality and loyalty.
Basic regulations, which the employee should be aware of:
- The employee handbook.
- Labor health and safety rules and policies.
- Other internal policies and procedures of the company.
Qualifications:
- Bachelor’s degree in human resources, Business Administration, or a related field (preferred).
- 1-3 years of experience in a talent acquisition, HR, or administrative support role.
Additional Information:
All your information will be kept confidential according to EEO guidelines.
