Company Description:
At Sutherland we are a group of energetic and driven individuals. If you are looking to build a fulfilling career and are confident you have the skills and experience to help us succeed, we want to work with you!
Job Description:
Role Summary:
The Subject Matter Expert (SME) – Mail Operations will serve as a technical and operational expert supporting email operations, spam/abuse mitigation, and Trust & Safety workflows. The role will be responsible for handling complex and escalated cases, providing subject matter guidance to analysts, monitoring emerging email abuse trends, and supporting operational excellence in a 24x7 environment.
Key Responsibilities:
- Act as the Subject Matter Expert for email operations, spam, phishing, spoofing, abuse, and related Trust & Safety workflows.
- Provide real-time guidance and support to analysts in handling complex, high-risk, and escalated email abuse cases.
- Review complex cases and ensure decisions are aligned with defined policies, procedures, and security protocols.
- Monitor trends related to spam, phishing, spoofing, malware, account abuse, and other forms of email-based threats, and identify emerging patterns.
- Support incident investigations, root cause analysis (RCA), and corrective/preventive actions for operational and quality issues.
- Conduct regular knowledge-sharing, coaching, calibration, and refresher sessions for analysts to improve process understanding and decision accuracy.
- Support Team Leaders and Operations Managers with quality, productivity, SLA, and operational performance insights.
- Leverage Splunk and other relevant tools to monitor operational trends, investigate incidents, track KPIs, and generate actionable insights.
- Demonstrate a strong understanding of SPF, DKIM, DMARC, SMTP, email headers, and email infrastructure to support investigations and troubleshooting.
- Identify process gaps and recommend process improvements, automation opportunities, and workflow optimizations.
- Support the development and maintenance of SOPs, process documentation, knowledge articles, and troubleshooting guides.
- Participate in calibration sessions and quality reviews to drive consistency and accuracy across the team.
- Partner with cross-functional teams, including Trust & Safety, Security, Engineering, Product, Quality, and Operations, to resolve complex issues and improve workflows.
- Support new-hire training, nesting, upskilling, and ongoing capability-building for the operations team.
- Stay current on evolving email threats, abuse patterns, authentication standards, and industry best practices, and translate relevant insights into operational improvements.
- Support 24x7 operations, including shift-based activities, escalations, and critical incident management as required.
Qualifications:
- 4+ years of experience in email operations, Trust & Safety, email security, SOC, cybersecurity operations, or a related domain.
- Strong understanding of SMTP, SPF, DKIM, DMARC, email headers, DNS, and email infrastructure.
- Hands-on experience with Splunk, including dashboard usage, log analysis, monitoring, and investigation.
- Strong knowledge of spam, phishing, spoofing, malicious emails, email abuse, and threat vectors.
- Demonstrated experience handling complex investigations, escalations, and incident analysis.
- Strong analytical and problem-solving skills with the ability to identify patterns and determine appropriate actions.
- Experience conducting RCA, trend analysis, quality reviews, and process improvement initiatives.
- Strong communication and stakeholder-management skills, with the ability to explain technical concepts to both technical and non-technical audiences.
- Ability to work independently, make sound decisions, and provide real-time operational guidance in a fast-paced environment.
- Experience working in a 24x7 operational setup is preferred.
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Preferred Skills:
- Experience in email security, cybersecurity, Trust & Safety, or abuse prevention.
- Knowledge of SIEM tools, threat intelligence, log analysis, and security monitoring.
- Familiarity with automation, scripting, or data-analysis tools.
- Experience working with large-scale email platforms or cloud-based email environments.
- Relevant certifications in cybersecurity, email security, or cloud technologies would be an advantage.
